Client Accounting Accruals Coordinator

FTE Client Accounting Accruals Coordinator

The Opportunity
We are seeking a Client Accounting Accruals Coordinator to join our Firm. This position will be based in our NYC office (hybrid). The position provides client accounting analysis and estimation, tracking, and accurate reporting of unbilled legal expenses (accruals) and collaboration with legal business services professionals to meet reporting deadlines.

• • Coordinates client accrual requests end-to-end.
  • Prepares/forwards accrual requests, runs the relevant unbilled/accrual data, and compiles for distribution.
  • Validates and reconciles matter/billing details across E-Billing platforms and Aderant to ensure accurate routing.
  • Maintains accrual request administration and distribution controls for deadlines and formatting as required by client.
  • Oversees matter cleanup and resolves missing/unclear matter identifiers to ensure complete and accurate accrual reporting.
  • Coordinates follow-ups, handles accrual exceptions and applies documented special routing requirements for specific partners/clients.
  • Navigates various E-Billing platforms.
  • Clearly communicates and responds to inquiries and requests made by clients, attorneys, and business services professionals.
  • Coordinates Client Accounting efforts on AR & Unbilled outstanding balances in collaboration with billing, secretarial, and other Firm business services professionals.
  • Research A/R & Unbilled balances for Firm wide clients.
  • Documents meetings/discussions with billers, partners and clients for actions and/or later follow-up.
  • Communicates issues and escalate as needed.
  • Interacts daily with the E-Billing, Billing & Collection teams.
  • Actively seeks to enhance knowledge of all Client Accounting procedures and processes.
  • Maintains complete and up-to-date files for each partner and/or client.
  • Demonstrates effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
  • Manages Firm resources responsibly.
  • Complies with and understand Firm operation, policies, and procedures.
  • Performs other related duties as assigned.

Qualifications

• • Experience with Aderant, Bill Blast and client eBilling platforms (e.g., CounselLink, Legal Tracker, Collaborati).
  • Proficiency in Microsoft Office, especially Excel (e.g., pivot tables, v-lookups), with the ability to learn new software and operating systems.
  • Demonstrates excellent interpersonal, written, and verbal communication skills.
  • Highly organized with strong attention to detail and the ability to manage competing deadlines.
  • Ability to handle sensitive client matters with professionalism and discretion.
  • Ability to organize and prioritize work.
  • Ability to work well in a demanding and fast-paced environment.
  • Ability to handle multiple projects and shifting priorities.

Education and Experience

• • Bachelor's degree
  • Minimum of three years of Billing or Collections experience in a law firm or professional services environment

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details
$75,000 - $85,000