Personal Assistant

Personal Assistant – Hybrid – NYC – 2 days in office, 3 work from home

Searching for an engaging and responsible Personal Assistant to work with a Media Professional. This role will involve coordinating personal and family matters and will work closely with another PA/EA. Responsibilities also include handling errands and projects as needed. Assistant must keep organized records and lists, persist in follow-up and closing loops, manage heavy calendaring of appointments, staffing schedules, travel, etc. and keep up with real-time changes.

The individual should be energetic, and proactive with outstanding organizational and time - management skills, as well as have a warm and caring personality, with a desire to plant roots and forge bonds.

RESPONSBILITIES :

• Proficient with heavy travel itineraries, providing options, and ready to make changes at a moment’s notice.

• Heavy calendar maintenance

• Arrange, confirm, re-schedule and follow-up on all appointments. i.e. doctor, salon, meetings etc…

• Communicate with household staff to ensure all is being taken care of correctly and timely.

• Communicate and coordinate driver’s tasks for optimum efficiency .

• Coordinate home maintenance projects: assist architects, contractors, gardeners, landscapers, decorators, and maintain their punch lists and manage follow up.

• Prepare and maintain a running open/closed task/project listing for ongoing review.

• Manage personal needs as requested including making dinner reservations, event planning, ordering flowers, and sending gifts.

• Maintain electronic files for household operations, warranty manuals, household equipment, artwork, etc.

• Manage a database that includes friends, business contacts, and relatives. This database should include phone numbers, addresses and birthdays and other special events.

• Run personal and household errands as needed.

QUALIFICATIONS

• Four to five years’ experience a plus

• Must be flexible and resourceful.

• High level of personal and professional integrity.

• Highly organized and able to prioritize.

• Proven accuracy and attention to detail.

• Ability to multi task .

• Articulate - Excellent verbal and written communication skills.

• Ability to work independently, while maintaining lines of communication

• Ability to interface with all levels of professionals.

• Help to keep on task, tracking pertinent information required for meetings and appointments.

• Assist in planning and coordinating special events: Choosing venues, setting dates, selecting menus, organizing guest lists, sending out invitations and working with caterers and outside vendors.

• Manage incoming correspondence; respond to invitations and add events to calendar as needed.

• Establish and maintain electronic files.

• Internet savvy and proficient in Microsoft Windows, including Word, Excel, and Outlook, and G-Suite products

Hours

• Monday through Friday 8:00am – 6:00pm; although infrequent, flexibility for off hours is required on occasion.

• Salary commensurate with experience starting at 100K

Job Requirements: