Junior Accountant/Payroll

We are searching for a Junior Accountant for a Temp to Hire role. This position will report to the Associate Controller. The Junior accountant will prepare and transmit payrolls through the clients contracted payroll system and provide a range of support for other accounting functions. Strong customer service focus is essential. The Junior Accountant will be a key member of the accounting team who will interact with numerous i nternal and external stakeholders

The Junior Accountant will have a strong focus on customer service and will be flexible in accepting responsibilities that are appropriate in a small setting and shall wear multiple hats and support different functions as needed to support absences and seasonal workloads

Responsibilities

Payroll Functions:

Prepare and transmit payroll through the clients contracted payroll system.

Update each payroll with tax changes, changes in personnel information, voluntary deductions; and monitors and calculates a large volume of timecards and timesheets.

Work in conjunction with the Office of Human Resources and communicate with various departments that initiate employment, and coordinate pay dates and information to ensure accuracy of all employee/student compensation.

Prepare and reconcile payroll labor allocations.

Reconcile general ledger payroll transactions against forms 941 and W3.

Responsible for maintaining and filing payroll records and other payroll department documents.

Responsible for preparation, approval, and distribution of W-2's.

Work with payroll vendor on payroll issues and payroll tax issues.

Coordinate pay dates and validate payrolls and other additional payroll compensations/actions.

Prepare and distributes support staff and student timesheets/cards and when necessary, reaches out to employees and their supervisor to follow-up to obtain missing timesheets or missing timesheets/card approvals.

Coordinate the distribution of paychecks.

• e Answer questions from internal and external sources related to payroll and accounts payable.

Other Accounting Functions as necessary to support operations when needed:

• S Support in preparing invoices for payment by obtaining approvals, matching purchase order numbers, and researching for possible duplicate payments.

• SSupport all other accounts payable functions such as entering invoices and check requisitions into Banner, proofs for accuracy, proper account coding, running processes, and printing checks.

Assist in other day to day accounting responsibilities

Other

This role may offer the opportunity to contribute to broader institutional initiatives and assume other responsibilities as directed by the Associate Controller and Vice President for Financial Planning & Analysis.




Requirements

Bachelor’s degree in accounting is required.

Minimum of 2 to 5 years’ experience in accounts payable and payroll processing.

ADP or other payroll systems.

A strong and thorough understanding of payroll structures and knowledge of federal and state/city compliance is required.

Proven commitment to the principles of customer service/student satisfaction with the ability to work with diverse groups and constituents.

Experience using Banner (preferred)

Open to feedback with a willingness to learn, grow and contribute.

Ability to organize, coordinate, and direct projects and lead innovative, strategic initiatives.

Knowledge of Accounting functions with strong technical accounting and analytical skills preferred.

Excellent computer skills (Word, Excel required) and reporting tools.

Experience in higher education accounting is a plus.

Be a dedicated professional and team player with excellent interpersonal and communication skills.

A commitment to quality, innovation, and process improvement with an emphasis on collaborative teamwork and high customer service standards.

Job Requirements: