Legal Practice Assistant

Legal Practice Assistant
Houston, Texas (100% onsite)
Full time
We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the Energy Practice Group. The LPA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product. The LPA will anticipate, plan and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers??? practice areas and clients to ensure extraordinary client satisfaction.

Essential Duties and Responsibilities:

• Perform a range of routine administrative tasks for attorneys and other timekeepers.
• Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
• Process expense reimbursement requests and process invoices in a timely manner.
• Prepare and update reports and presentations using Microsoft Office Suite and applying firm branding and style guide standards.
• Handle tasks related to client billing, such as distribution and review of client invoices; maintain current knowledge of billing requirements from clients.
• Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
• Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance.
• Provide coverage for phone contacts and routing of voice mail messages.
• Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings.
• Arrange domestic and international travel and create and submit related expense reports.
• Collaborate with resources inside and outside the firm, as appropriate, to complete projects or tasks.
• Provide overflow assistance to administrative legal support team.
• Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.
• Maintain attorney bar membership records and CLE records.

Knowledge, Skills, and Abilities:

• Demonstrate a willingness to learn and develop skills as an independent thinker.
• Demonstrate a 'can do' attitude and initiative to assist on a variety of projects.
• Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm, clients, and vendors.
• Ability to provide quality client service to both internal and external clients effectively and professionally.
• Ability to manage multiple projects in a deadline-driven environment.
• Ability to take initiative, set priorities, and see projects through to completion.
• Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes.
• Ability to communicate effectively, both verbal and written.
• Excellent grammar, punctuation, and proof-reading skills.
• Ability to maintain the confidentiality of attorney and client information.
• Strong proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.

Education and/or Experience:

• Bachelor's degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.
• Minimum of two (2) years of experience working in an administrative support role in a legal or professional services environment.
• Experience working with Energy focused practice groups is preferred.

Compensation is dependent on several factors, such as position, location, education, training, and/or experience.

Hiring Salary Range:
$60,000.00 - $80,000.00

Please send resumes to